Decision details

Procurement of a Recording System for Children, Young People and Learning - CYP01 (21/22)

Decision Maker: Cabinet Member for Children and Young People

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Currently the Children, Young People and Learning (CYPL) Directorate uses 11 systems and 6 suppliers to record information about children and families. This creates difficulties around ensuring professionals have sight of all information about a child, as well as significant inefficiencies through duplication. The current systems have little integration between them and some of them have not had regular investment over several years resulting in the systems not supporting new ways of working. It is imperative that the service has access to a high quality, integrated IT recording system, which supports the wider Children First improvement journey.

 

It is proposed that a solution is procured which will consolidate and/or integrate systems used to record information about children and their families. This will achieve a coherent and consolidated view of involvement with a child and their family and improve the use of data and analysis to improve service provision. There are anticipated savings through this transformation, and these will be tested during the procurement process. The project aligns with the corporate IT strategy and is expected to take up to two years to deliver involving a wide range of departments across the council.

Decision:

The Cabinet Member for Children and Young People has approved:

 

(1)The commencement of a procurement to provide a solution to consolidate and/or integrate systems used to record information about children and their families across Children, Young People and Learning (CYPL) as set out in paragraph 2.1 of the report to the value of up to £1.1m.

(2)The delegation of authority to the Executive Director, Children, Young People and Learning to award the contract(s) and implement the solution following the procurement process.

Publication date: 09/08/2021

Date of decision: 09/08/2021

Effective from: 19/08/2021

Accompanying Documents: