Decision details

Commissioning of Extra Care Contracts AH03 20/21

Decision Maker: Cabinet Member for Adults and Health

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


West Sussex County Council are working in partnership with District & Borough Councils, registered housing providers and registered care providers to develop and deliver extra care housing across West Sussex.  The Council have commissioned care provision within 12 existing extra care services and are now looking to commence a procurement to source care provision for two new extra care housing schemes.


Extra care housing provides specialist accommodation to adults primarily over the age of 55 years who require adapted properties and have eligible care and support needs as assessed in line with the Care Act 2014. The schemes provide individual adapted apartments, communal areas, a restaurant and an onsite care team. Extra care housing is enabling residents of West Sussex to remain independent within their communities and provides an alternative option to residential care.


In 2017, Following a key decision by the Cabinet Member for Adults and Health,(Ref: ASCH916-17) the Council set up a new dynamic purchasing system (DPS) framework for extra care housing. The DPS allows the Council to approve and add new appropriately qualified care providers to the framework at any time. All providers on the DPS will meet core requirements. When new schemes are developed or there is a need for a change of care provider in an existing scheme, the DPS will be used to source the care provision.  Alongside the DPS, the 12 current schemes were awarded new care contracts for 3 years with the possibility of a further 2-year extension.


Since the commencement of the DPS two new extra care schemes have been in development with building work having now commenced on both. Monaveen in Westergate will open to its first residents in December 2020 and Lingfield Lodge in East Grinstead will be completed in March 2021.


The Cabinet Member for Adults and Health will be asked to agree the extension of the current contracts for existing services, extension of the DPS framework, and approval to commence a procurement process through the DPS to source the future care provision for the two new schemes. 


Following procurement, the Cabinet Member for Adults and Health will be asked to delegate authority for contract award to the Interim Executive Director Adults and Health (DASS). 




The Cabinet Member for Adults and Health has approved;


(1)   the extension of the DPS for a further four years from 2020 to 2024;

(2)   the extension of the 12 care contracts let under the DPS for a further 2 years to 2022;

(3)   the commencement of a procurement for care provision under the DPS for 2 new extra care schemes, with contracting arrangements to start December 2020 – Monaveen and April 2021 - Lingfield Lodge to end in 2024; and

(4)   to delegate authority for the award of contract and any subsequent awards within the agreed DPS Framework to the Interim Executive Director of Adults and Health.

Interests and Nature of Interests Declared:


Publication date: 06/05/2020

Date of decision: 06/05/2020

Effective from: 19/05/2020

Accompanying Documents: