Decision details

Contract for a Replacement Schools Information and Financial Management System OKD56 (21/22)

Decision Maker: Assistant Director (Education and Skills)

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


A School Information Management system (SIMS) provides the information necessary to manage a school effectively and provides an objective system for recording and aggregating information to support its operations. A school’s Financial Management System (FMS) helps manage its finances and budgeting.

       In December 2021 the Cabinet Member for Learning and Skills approved a procurement process to provide a replacement information and financial management system for all maintained schools (Decision LS11(21/22).



The decision has been taken by the Assistant Director (Education and Skills) to complete the procurement process for:


(1)        A replacement information and financial management system for all West Sussex maintained schools as well as the ongoing support and management to secure a contract for an initial period of two years with provision to extend the contract for a total of a further two years should the delivery and performance be satisfactory.

(2)        A Service Level Agreement (SLA) with each maintained school to reimburse the County Council for the costs of the system and support to be settled prior to the contract with the new supplier.


Interests and Nature of Interests Declared:


Publication date: 11/03/2022

Date of decision: 11/03/2022

Effective from: 23/03/2022

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